Mandatory Parent Participation Policy

West Valley Chinese Language School (WVCLS) is a nonprofit, all-volunteer organization.  We have a long tradition of excellence, due in part to the dedicated support of our parents. To help ensure an effective education for our children, WVCLS is entirely dependent on all parents to help with the administration of the school.  Please read the following carefully to better understand where and how you, the parents, can best support WVCLS.

Parents of all students, if not serving as teacher, school board member, or office administrator in a given school year, are REQUIRED to: 
A. Help as traffic/security patrol and in the office.

• The School Board will assign these duties for the entire school year.  If you know in advance that you cannot fulfill your assigned duty, you are responsible for arranging your substitution.
• There is a penalty of $50 for late-show and $250 for no-show.
• Duty starts at 6:30pm and ends at 9:15pm at school each week. 

B.    Further support the school’s ongoing General Service Activities such as during Chinese New Year celebration, Promotion Ceremony, etc.

• Parents are REQUIRED to sign up, and identify their preferences, for at least 2 jobs/tasks per student listed on the “General Service Activities” form.
• The School Board will assign these activities for the entire school year.
• The start time and end time for General Service duties vary with different activities.   Parents will be notified of the duty times when they receive their assignments. 
• Parents who signed up for a preferred general service activity but refuse to accept and perform the activity, or do not show up for the duty as assigned, will be invoiced a penalty charge of $250.

General Considerations

• It is the responsibility of the School Board to conduct a fair parent participation program.  Parents with more than one child registered with the School can expect to be scheduled for the traffic/security patrol and office-helper duties and assigned for General Service Activities more than one time during the year.
• Parents should take note of their traffic/security patrol and office-helper duty assignments and workdays.  It is the parents’ responsibility to trade workdays if needed.
• Every consideration will be given to accommodate the activity preferences identified on the “General Service Activities” form.  However, the School Board cannot guarantee that all preferences can be met and final assignment of activities is up to the discretion of the School Board. 
• If parents do not wish to serve in any of the traffic/security patrol and office helper and General Service activities after the start of school, notification must be sent in writing by the end of the second lessons of school.  Under such circumstances, the School will invoice the parent a fee of $300 per student to be excused from the mandatory and general service participation. Payment is due immediately upon receipt of invoice.  This fee is non-refundable.
• Parents must submit any exceptions or deviations from the said assignments and policies described above for approval by the School Board.